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Technical Aspects:
PAPERCLIP IMAGING SOFTWARE
Integrated Document Management
PaperClip Software
provides easy centralized access to any kind of information, including
scanned images, word processing, spreadsheets, software files, Web
documents, e-mail, faxed documents, and more through a Universal Desktop.
PaperClip32™ provides Windows9x/ME/NT/2000/XP users the robust
features of our well known client/server document management software
plus a host of powerful, new capabilities. PaperClip32 is compliant with
the Electronic Document eXchange v2.0 document package standard.
PaperClip32 seamlessly connects to PaperClip Internet Express for EDX
package exchange. PaperClip32 is a Client/Server application requiring a
SQL Database, local area network (LAN) and document storage (about 20,000
pages per gigabyte).
PaperClip32 can
standardize any organization on an integrated document management
solution across departmental applications without programming.
Powerful Knowledge Management features enterprise-wide queries to
streamline the process of finding and sharing information . . . No matter
where it's stored! Electronic document management improves productivity. PaperClip32
manages valuable information electronically making it easy for
individuals, workgroups, and entire companies to archive, access, share
and exchange documents . . . without paper.
PaperClip32 reduces lost
files, provides faster, more accurate research, cuts file cabinet
requirements and more. The result is a vastly improved overall business
process.
PaperClip32 provides
the Universal Desktop with the features and capabilities to automate
any organization's manual document processing systems.
- E-mail
integration with MS Exchange/Outlook.
- Route
folder, documents, pages and batches via MAPI compliant e-mail
systems .
- Comprehensive
security for all objects.
- File room
metaphor for intuitive training.
- Distributed
document storage options.
- EDX
Compliant.
- Seamless
integration with PaperClip Internet Express.
- Multiple recipients addressing when integrated with PaperClip
Internet Express.
Clipping provides
a "no programming" solution to legacy application
integration. PaperClip32's unique Clipping capability seamlessly
integrates with host systems (green screen), DOS and Windows
applications. Clipping provides the power and freedom to integrate core
applications across the enterprise without regard to Integrated Document
Management interface.
Off the Shelf
Integration provides "low risk" deployment to save
time and money. PaperClip32 is versatile:
- Runs on
common infrastructures (Windows NT & Novell NetWare).
- Talks to
major market databases like Oracle, MS SQL and Sybase on scalable
hardware platforms.
- Supports
leading protocols (NetBIOS, IPX & TCP/IP).
- Integrates
with leading front-end capture vendors.
- PaperClip32
is truly plug and play on any stage out of the box.
Enhanced Query
allows users to quantify and qualify corporate "intellectual
property". Now users can search the entire Integrated Document
Management solution for specific queries:
- Perform
field update batch operations
- Execute
queries from the command line for integrating with Microsoft Task
Scheduler.
- Perform
multiple batch operations from the results of a query.
- Customize
output for print of the query results.
Electronic Document
eXchange (EDX) Standard provides the foundation for electronic
document commerce. Companies can now exchange electronic documents in a
many to many trading partner relationship via "Selective
Replication". Export from any PaperClip system and replicate
with indexes to any other PaperClip or EDX compliant system through
PaperClip's Internet Express document exchange service.
Auditing Module records all
events to the PaperClip32 solution. Report generators and third party
programs can read the auditing tables and analyze system use and access
by user and workstation. Monitors access to a particular document even
for viewing. Documents user events including creation, modifications,
deletions and more. Auditing module is optional.
CLIPPING
One of the most powerful features
of PaperClip Imaging Software is its ability to integrate with
existing databases. By "Image-Enabling" your applications you
can leverage your investment in your existing system and simplify the
user interface. Immediate access to documents while in the
database record will reduce information retrieval times and improve staff
responsiveness to customer inquiries.
Data existing in your system can be linked to
the PaperClip "Folder". Clipping allows quick and easy access
to the list of documents related to record. Since your users already know
how to the database, they already know how to use the imaging
system. Data can not be transposed or entered incorrectly, PaperClip
links directly to the database.
A
simple "Hot Key" stroke will retrieve a list of documents
including images, word processing and spreadsheets. The folder contains
the entire file on this customer including documents received from the
"outside world" and those created "in-house".
Documents generated to the customer are included as part of their folder.
Spreadsheets, Proposals, Contracts, Budgets, virtually all desktop
documents can be included in the folder.
Clicking on a document will display the image or launch the application
such as Word. The documents can be printed or faxed directly from the
system. Documents can be routed to other users for processing or review.
Multiple users can access the document simultaneously. No more lost or
misplaced files.
SYSTEM REQUIREMENTS
Server
Databases supported - Oracle, Microsoft
SQL Server, and Sybase SQL Anywhere.
Protocols supported - Netbios, IPX/SPX,
and TCP/IP.
Workstation
Windows 95 and Windows NT Client.
Any IBM compatible Pentium. 16 Mb RAM,
(32 Mb recommended).
VGA/SVAG display.
Scanner (optional).
Storage Device - Magnetic, MO, WORM, or
third party that appears to PaperClip32 as a drive.
HP compatible printer.
Microsoft Exchange Outlook client
(optional).
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NOSS - Network Object Storage System
Co-developed with Cheyenne Software,
NOSS is unique to PaperClip and provides very efficient optical storage
management. The NOSS maximizes disk utilization, reduces network traffic,
provides secure back up, controls disk caching and pre-fetching of images
from optical disk. NOSS effectively provides a "Firewall"
between the network and the images stored on optical. Some systems stored
data and images on the same drive making the images vulnerable to
browsing or other cyber mischief. NOSS prevents random browsing of your
images while managing the secure storage of the images.
Disk Utilization - File management
overhead reduced from 20-25% with DOS to 1% with NOSS. 99% of the Optical
disk is available.
Reduced Network Traffic - Workstations
directly access the NOSS optical disk.
Intelligent Cache - Move next image to
cache disk for faster retrieval.
Pre-Fetching - Moves future work to
magnetic disk for faster access.
Disaster Recovery - Reconstruct NOSS
Database from image files.
Read after Write Verification - Assures
data integrate.
Disk Mirroring - Automatically make a
back-up copy of optical for off-site storage.
Multiple SCSI Addressing - Will support
up to five Jukeboxes for system expansion.
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PRODUCTION MODE
PaperClip's Production Mode allows
users to split their screen. This allows the user to easily move from
their database to PaperClip to the image. Having ALL the information in
front of them, the user will be more productive and filing costs will be
reduced.
PAPERCLIP
SCREEN IMAGE WINDOW
DATABASE SCREEN
Users can toggle from the database
directly to the PaperClip folder. The images will be displayed in the
viewer screen to the right. Improve customer service, reduce "phone
tag" and get the information you need to do your job.
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TYPICAL
PAPERCLIP IMAGING INSTALLATION
Typically, much of
the imaging system already exists in the client's information system.
With the addition of some imaging specific components, the existing
hardware will support the new application. The PaperClip software resides
on the existing LAN server. PaperClip will run on Novell or NT servers.
Images are stored on Optical platters
within a jukebox (80Gb-1000+Gb). A NOSS (Network Object Storage System)
server controls the jukebox. Images are written to the next available
platter track without hands-on administrators.
Images are scanned at the workstation
and can be routed for indexing. Once indexed, the index information is
stored on the database server and the images are permanently stored on
the jukebox.
The Clients can run Windows '95, '98 or
NT workstation. The protocol can be IPX, SPX, or TCP/IP. Once the images
are indexed and stored, users can easily retrieve them from their
desktops. Users can view, print, route, fax and even annotate documents.
The SQL (Structured Query Language)
database support the index data related to the stored images. Information
such as Member #, SSN#, Student #, Case #, Name etc. can be searched by
the database engine. Once found, the results are sent to the client for
use in image retrieval. PaperClip supports Microsoft SQL, Oracle and
SyBase SQL engines.
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