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Our products provide business solutions, which use
technology to maximize your existing information investments. By
integrating documents you receive with documents you create and linking
them to your existing database records, your users can work at maximum
efficiency. This efficiency lowers your cost of business while improving
customer service and satisfaction.
OUR PRODUCTS:
PAPERCLIP
IMAGING SOFTWARE:
Paper
Clip Overview
PaperClip Software, a
pioneer in electronic document management, provides solutions for the
real world. We enable organizations of any size to reduce costs and
maximize productivity by making needed information instantly and
simultaneously accessible, in a privacy compliant environment, to
authorized staff members.
PaperClip32
Software
PaperClip32,
a Windows-based Electronic Document Management application organizes all
related files - any combination of scanned images, documents, faxes,
e-mail, x-rays, audio files, video clips, software files, and more - in
the same electronic folder. PaperClip32’s electronic “drawers” and
“folders” provide a familiar interface transitioning users from paper to
EDM. PaperClip provides efficiency for every department that needs to
reference stored information.
PaperClip32
provides integration with existing software without programming. The
existing application can be terminal emulation, DOS, Windows, or
Web-based. Users can attach documents and folders to records in their
existing applications without indexing and access the appropriate folder
from their software application without searching. Hit a “hot key” and
PaperClip will pull the exact folder or document for the corresponding
information automatically. PaperClip32 can be used by multiple
departments and customized to meet different needs. Human Resource
departments may choose to store: W-2 forms, disability forms, personnel
records, and employee reviews. Accounts Payable departments may choose to
store: copies of invoices, bank statements, and cancelled checks.
PaperClip32
also includes an internal routing and workflow system. Tasks involving
pertinent documents or objects can be assigned to individuals or groups
and tracked on their progress. This all occurs with the confidence that
documents are secure, access audited and centrally stored on the
appropriate media.
PaperClip32
Bar Code Module
This add-on module helps to eliminate misfiling by providing
auto-indexing. Users simply hit a "hot-key" in their current
application to print bar code cover sheets for the batch to be scanned.
With an appropriate batch-feed scanner, the operator can start a new
batch in PaperClip32, place the documents with their cover sheets onto
the scanner, and then walk away while the scanning process proceeds.
PaperClip then processes the bar codes and automatically files each
document in the correct drawer and folder.
PaperClip32
COLD Module
Most organizations have large volumes of computer generated print-outs:
activity, logs, financial detail reports, and more. PaperClip’s COLD
Module reads the data file and parses (separates) the reports into
documents that are then filed into the appropriate folders automatically.
When viewed, each document can look like the original paper form or can
display as if it is on easy-to-read green bar paper. COLD takes “piles”
and turns them into usable, accessible, helpful information.
PaperClip32
Security
In addition to operating system and network environment security,
PaperClip32 comes with built-in security features that can be configured
user by user. This enables security access to be configured for each
individual with regard to use and access of objects: drawers, folders,
documents, annotations, and queries. In PaperClip32, unauthorized objects
are not presented to users without applicable security rights.
Audit
Module
The Audit Module tracks all activity including additions, deletions,
changes, viewing, and exporting of all objects by users and workstations
in PaperClip32. Using a standard report writer, customized security
reports can be made to meet individual department or facility needs,
provide needed privacy compliance records, and assist in the overall
management of your documents.
ClipIt
ClipIt is a Windows-based stand-alone product that provides the ability
to extract data from a screen, no matter the platform, and hand the
values off to an API (Application Programmers’ Interface) in a COM Object
format or Windows Host Scripting. The premise here is that it is the
actual data that is important in establishing a link and not a programmed
interface. Programs mature and change but the data, like a social
security number, remains. This makes a great tool for eliminating
redundant data entry in multiple systems.
Use PaperClip
Software for:
- Accounts Payable and
Receivable
- Customer Service
- Human Resources
- Insurance Claim
Processing
- Inventory Control
- Legal
- Litigation Support
- Manufacturing Process
Control
- Membership Management
- Patient Records
- Purchasing
- Research &
Development
- Sales & Marketing
- Technical Support
How PaperClip Stores
and Manages Documents
In
the PaperClip database, units of storage and labeling methods adhere
closely to the filing cabinet analogy. Groups of pages form documents.
Documents are labeled and stored in folders. Folders are
"labeled" by one or more Folder Index Fields, and are
alphabetically stored within file drawers. Setup is intuitive, so users
are up-and-running quickly.
Store documents three ways within PaperClip:
- Transparently, from
within another software application
- Manually, as in other
filing systems, or
- Using PaperClip's Visual
Context Processortm (VCP)
Once an overlay is
defined for a particular application screen, users hot-key from a record
in their application to the appropriate PaperClip folder. Data from the
application record is extracted for auto-indexing new documents.
If users are
currently working in an application, such as an accounting or database
package (whether that program is running on a PC or on a host computer
via terminal emulation), PaperClip is activated using a single keystroke without
exiting from the program. From a specific application record, users
hot-key into the related PaperClip folder, in which they create or select
an existing PaperClip document. Index fields for new documents are
assigned automatically.
Once users have
accessed any folder, all of PaperClip's imaging and document management
functions are at their fingertips.
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Clipping - VCP
One
of the most powerful features of PaperClip Imaging Software is its
ability to integrate with existing databases. By “Image-Enabling” your
applications you can leverage your investment in your existing system and
simplify the user interface. Immediate access to documents while in the
database record will reduce information retrieval times and improve staff
responsiveness to customer inquiries.
Data existing in your
system can be linked to the PaperClip “Folder”. Clipping allows quick and
easy access to the list of documents related to a record.
A simple “Hot Key”
stroke will retrieve a list of documents including images, word
processing and spreadsheets. The folder contains the entire file on this
customer. p>Clicking on a document will display the image or launch
the application such as Word. The documents can be printed or faxed
directly from the system. Documents can be routed to other users for
processing or review. Multiple users can access the document
simultaneously.
VCP Setup
Setting up this kind
of integration requires the definition of an overlay that
identifies the application screen, or window, and which maps field
values from the application screen to corresponding folder index fields
in a PaperClip Drawer. With the Overlay, users create and access
PaperClip folders directly from their application records.
Software File
Storage
A PaperClip
"folder" in a PaperClip "file drawer" may hold
scanned, imaged documents side by side with word-processing documents,
spreadsheet files, graphic files, database records, sound files, and
more.
PaperClip automatically
launches the software directly from the PaperClip folder when these
documents are created, giving users access to all the editing and viewing
tools associated with the application. When a software document is
subsequently retrieved from its folder, PaperClip again launches the
application in which it was created. The software document can be created
with almost any Windows or DOS application. PaperClip also provides
support for third-party "viewer" software, so that users
without access to the required software can view software documents.
Software files can be stored on either magnetic media or on optical
platters.
DocumentLink
With PaperClip's
unique DocumentLink feature, users have instant access to all of the
PaperClip folders in which a software file is stored. Users hot-key from
the software file to the folder(s). In this way, they can
instantly see every folder that holds the document. Software documents
can also be stored "on-the-fly" in a PaperClip folder.
Product Features
Scanning
PaperClip supports
many leading scanner brands, including Fujitsu, HP, Ricoh, Canon, Bell
and Howell and Vision Shape via the Pixel Translations Library. Kofax and
LaserMaster boards provide acceleration. Scanned documents are stored in
TIFF format (CCITT Group IV) that compresses storage space in up to a
20-to-1 ratio.
Batch Scanning and
Indexing
PaperClip allows the
user to scan and store large numbers of documents with a minimum of
keystrokes. If desired, documents may be randomly scanned and then
assigned to folders at a later time by batch indexing, or by
auto-indexing via the Auto-Import Utility. The Auto-Import Utility makes
the process of filing documents in the PaperClip database virtually
automatic, eliminating the chores of indexing and filing large groups of
documents. Comma delimited ASCII data can be introduced to the system via
a bar-code recognition process, OCR/ICR, handwriting recognition, or by a
service bureau. This ASCII data is mapped to folder label fields for
automatic indexing.
- After scanning, batches
may be routed to a user or a task group for further action.
- Users view the batched
images on screen, and then assemble and index selective pages within
the batch.
Routing
Users may route
PaperClip documents, folders, batches, and faxes to individual users, or
to groups of users. Access to routed packages is dictated by the
privileges set for that specific user, both individually and as a member
of a "task group". PaperClip provides the means to semi-automate
routing via route slips, task groups, and distribution lists. Thus,
documents can be bulk-distributed to multiple users, or distributed
sequentially to a list of users.
PaperClip provides
user-definable queues that serve as In-Boxes for receiving routed
documents, folders, or batches.
Workflow
PaperClip provides
user-definable queues that serve as in-boxes for routing
documents, folders, or batches between users, work groups, distribution
lists, and print servers. This basic structure enables workflow to take
place on several levels.
Optical Storage
PaperClip provides an
optical storage subsystem called the Network Object Storage System (NOSS)
that supports numerous optical drives and jukeboxes. NOSS manages and
controls document storage, so that this complex operation is transparent
to users, and is isolated from applications running at the workstation.
Hardware configurations of optical devices can easily grow along with
users' storage requirements. The optical storage system operates with
either TCP/IP, NetBIOS, or IPX networks.
Document Retrieval
To retrieve any
document or image from a record within an active application, users
simply press a hot-key to activate PaperClip and open the attached
folder. Documents stored within the folder are instantly accessible.
Working directly
within PaperClip, and not from within an application, users either
browse for folders and documents by scrolling, or they may perform a
search to locate those that match specific search criteria.
All the pages in a
document are retrieved from NOSS and buffered to magnetic disk when the
user retrieves the first page. Documents are retained in the buffer based
on frequency of use and available disk space. This reduces the need to
access the optical media and minimizes jukebox motion.
Image Display
Images displayed
through PaperClip are virtually exact facsimiles of the documents
scanned. The quality of the displayed image depends on the quality and
nature of the original document, and the degree of resolution (DPI) used
during scanning.
Image-manipulation
features include zoom, magnify and reduce, rotate, positive/negative
options, "goto page", and view annotations.
Enabling PaperClip's
Production Mode allows a 'clipped' application, PaperClip, and a document
all to be displayed simultaneously, in separate windows.
Image Reproduction
Documents stored by
PaperClip may be printed by a laser printer, or routed to a designated
print or fax server. Multiple servers are supported. Users can choose the
appropriate document from the Folder, or from an In-Box if the document
has been routed.
PaperClip for Windows
provides direct faxing from any workstation with a CAS-compatible fax
card, and printing to any HP or Canon-compatible printer with PCL.
Auto-Import Utility
PaperClip allows auto-indexing
and document importing via ASCII files. This feature not only simplifies
backfile conversion, allowing the import of images via a service bureau
or from other imaging systems, it also allows users to take advantage of
bar-code technology or stand-alone scanning software. ASCII files can be
read create a document record in either a new or an existing
folder, if document files are included in the ASCII records.
Additional
Document Functions
Import - PaperClip imports
scanned/faxed documents in standard CCITT Group IV compressed TIFF file
format. Additionally, software files can be imported from disk to a
PaperClip folder.
Export - With PaperClip, users can
export any imaged document to a standard CCITT Group IV compressed TIFF
disk file.
Copy and Move - Easily copy and move
documents from folder to folder and from drawer to drawer. PaperClip for
Windows allows drag-and-drop copying and moving.
Fax - PaperClip's built-in fax
capability allows users to fax documents quickly and easily. A
CAS-compatible fax modem is required.
Using an
Application as a Front-End to PaperClip
When users choose to
use their database, spreadsheet, accounting, terminal emulation or custom
application as a "front-end" to PaperClip's imaging
system, the multiple records of the application are linked to
individual PaperClip folders. Users simply hot-key to PaperClip when
they need to retrieve a related document.
Users select a record
as they normally would within their application, whether that record is a
row in a database, a record in form-view, or any other fixed format. In a
single keystroke, users can invoke PaperClip's unique Visual Context
Processor (VCP) technology, which accesses that record's associated
folder. That folder's image files and data files are now ready and
waiting for their perusal or modification. From here, users may scan,
import, label, file, retrieve, display, copy, move, route, fax, delete,
and print documents
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eMORTGAGE Overview
PaperClip
eMortgage Solution
In addition to the
standard features of PaperClip Imaging Software, the eMortgage Solution
provides Document management tailored for the mortgage industry.
eMortgage Solution will capture, communicate, close and archive all documents
created from origination to closing and compliance.
Solution Includes:
Mortgage Industry Process Profile
128 Documents Types
File Status Reports
HMDA Compliance Reports
Post Closing Compliance
Missing Document Reports
Installation, Training and Telephone technical support
Integration with your Loan Origination Solution
Internet Express (IE) Document Exchange Services
Platform Independent Exchange
Secure Email
Automated Fax
Desert Docs
With eMortgage
Solution you will:
Cut mortgage processing times by as much as 60-70%
Reduce "touch points" of paper resulting in a more
efficient process
Have instant access to all electronic documents (TIFF, SmartDoc,
PDFs, .DOC, .XLS, etc)
Ease document archival and retrieval burdens
Electronic Document Exchange with
PaperClip Internet Express
Integrates to any Loan Origination System (LOS)
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AccuraImage
AccuraImage©
has been designed specifically for the Insurance Industry to manage and
store documents long term. This system can truly make your current
environment paperless, while providing you with the ultimate comfort in
the event of a disaster recovery situation. We will automate your filing
process through integration with your Insurance Agency Management System,
increasing office efficiency and saving floor space required by file
cabinets. AccuraImage© is a not just a software solution but a
methodology for E-filing that encourages a centralized production
scanning environment with the decision making in the right hands.
The
AccuraImage© solution has removed human error by automating the process.
Inaccuracies due to typographical errors or OCR misreads are impossible,
as these elements have been removed from the equation. This process
virtually guarantees that you will be able to retrieve a specific
document when you need it in the future. Many of the systems that force
the user to manually type index data or keywords result in misfiled
documents that can be difficult to locate. The centralized nature of the
process with the decision-making in the appropriate hands makes this
process highly efficient.
Document
retrieval is simple. From within your Insurance Agency Management System,
highlight a specific Client policy, hit the hot key and all documents
associated with the account, specific to the highlighted policy will be
displayed.
Retrieval
is also available by directly entering the AccuraImage© Document
Management System. Three simple methods allow you to access documents:
1.)
Simply, start typing the name and the Quick Folder feature displays
folders for you to select the correct customer.
2.)
Manually, select a drawer and folder to get to the documents.
3.)
Retrieval of documents matching special criteria is easy using a powerful
query tool.
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eCabinet by Ricoh
eCabinet-the intelligent electronic file cabinet from the Ricoh
Corporation. No matter which eCabinet you choose, the powerful
rack-mountable 2100 or the award- winning desktop 1000, you'll have the
ideal in-house system for managing files electronically. eCabinet
automatically archives any file type from networked peripherals like
scanners, copiers, printers, fax machines, and PCs (including Web and
email), retrieving them to your desktop in seconds through a convenient
Web browser.
Our
new scanning application, Scan Capture, simplifies the "scan, tag
and store" process by integrating a full-featured scanning
application, imaging capabilities, indexing, and capture to eCabinet in
an easy-to-use Windows client.
Designed
to meet the information management needs of today's paper-intensive
corporate environment, eCabinet makes it easier to save everything, find
anything!
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ISYS Desktop 5
ISYS:desktop is a
search engine for your data, designed for your individual desktop or
corporate network.
ISYS:desktop
is used to find and display information fast from a wide range of data
sources. Accessible from an individual user’s desktop, ISYS:desktop can
search over 125 data formats, including all MS Office products, e-mail,
attachments, PDF, HTML, ZIP files, databases and native format
spreadsheets. It supports a range of simple search methods, so users can
choose the method that suits their needs, such as plain English or
menu-assisted.
Information
is displayed in the ISYS:desktop window with configurable highlighting
and links between hits, so users can easily view and move between
results. Importantly, users don’t need to have any other software installed
to be able to view search results, so for example, a user could view
information contained in a Microsoft Word file without having Microsoft
Word on their PC.
ISYS:desktop
can support searches in more than 30 languages and can access information
stored locally on a user’s PC, on a network or intranet, or on an
external website. It is scalable from a single PC through to mission
critical networks with thousands of users, and integrates seamlessly with
all the ISYS products to create a complete knowledge management system.
ISYS:desktop is specifically designed to search quickly through lots of
information, ensuring that users don’t have to wait to find the
information they need.
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