Clicking on a document will display the image or launch the application such as Word. The documents can be printed or faxed directly from the system. Documents can be routed to other users for processing or review. Multiple users can access the document simultaneously.
VCP Setup
Setting up this kind of
integration requires the definition of an overlay that
identifies the application screen, or window, and which maps
field values from the application screen to corresponding folder
index fields in a PaperClip Drawer. With the Overlay, users
create and access PaperClip folders directly from their
application records.
Software File Storage
A PaperClip "folder" in
a PaperClip "file drawer" may hold scanned, imaged
documents side by side with word-processing documents,
spreadsheet files, graphic files, database records, sound files,
and more.
PaperClip automatically launches
the software directly from the PaperClip folder when these
documents are created, giving users access to all the editing
and viewing tools associated with the application. When a
software document is subsequently retrieved from its folder,
PaperClip again launches the application in which it was
created. The software document can be created with almost any
Windows or DOS application. PaperClip also provides support for
third-party "viewer" software, so that users without
access to the required software can view software documents.
Software files can be stored on either magnetic media or on
optical platters.
DocumentLink
With PaperClip's unique
DocumentLink feature, users have instant access to all of the
PaperClip folders in which a software file is stored. Users
hot-key from the software file to the folder(s).
In this way, they can instantly see every folder that holds the
document. Software documents can also be stored
"on-the-fly" in a PaperClip folder.
Product
Features
Scanning
PaperClip supports many leading
scanner brands, including Fujitsu, HP, Ricoh, Canon, Bell and
Howell and Vision Shape via the Pixel Translations Library.
Kofax and LaserMaster boards provide acceleration. Scanned
documents are stored in TIFF format (CCITT Group IV) that
compresses storage space in up to a 20-to-1 ratio.
Batch Scanning and Indexing
PaperClip allows the user to scan
and store large numbers of documents with a minimum of
keystrokes. If desired, documents may be randomly scanned and
then assigned to folders at a later time by batch indexing, or
by auto-indexing via the Auto-Import Utility. The Auto-Import
Utility makes the process of filing documents in the PaperClip
database virtually automatic, eliminating the chores of indexing
and filing large groups of documents. Comma delimited ASCII data
can be introduced to the system via a bar-code recognition
process, OCR/ICR, handwriting recognition, or by a service
bureau. This ASCII data is mapped to folder label fields for
automatic indexing.
- After scanning, batches may be
routed to a user or a task group for further action.
- Users view the batched images
on screen, and then assemble and index selective pages
within the batch.
Routing
Users may route PaperClip
documents, folders, batches, and faxes to individual users, or
to groups of users. Access to routed packages is dictated by the
privileges set for that specific user, both individually and as
a member of a "task group". PaperClip provides the
means to semi-automate routing via route slips, task groups, and
distribution lists. Thus, documents can be bulk-distributed to
multiple users, or distributed sequentially to a list of users.
PaperClip provides user-definable
queues that serve as In-Boxes for receiving routed
documents, folders, or batches.
Workflow
PaperClip provides user-definable
queues that serve as in-boxes for routing documents,
folders, or batches between users, work groups, distribution
lists, and print servers. This basic structure enables workflow
to take place on several levels.
Optical Storage
PaperClip provides an optical
storage subsystem called the Network Object Storage System (NOSS)
that supports numerous optical drives and jukeboxes. NOSS
manages and controls document storage, so that this complex
operation is transparent to users, and is isolated from
applications running at the workstation. Hardware configurations
of optical devices can easily grow along with users' storage
requirements. The optical storage system operates with either
TCP/IP, NetBIOS, or IPX networks.
Document Retrieval
To retrieve any document or image
from a record within an active application, users simply press a
hot-key to activate PaperClip and open the attached folder.
Documents stored within the folder are instantly accessible.
Working directly within PaperClip,
and not from within an application, users either browse
for folders and documents by scrolling, or they may perform a
search to locate those that match specific search criteria.
All the pages in a document are
retrieved from NOSS and buffered to magnetic disk when the user
retrieves the first page. Documents are retained in the buffer
based on frequency of use and available disk space. This reduces
the need to access the optical media and minimizes jukebox
motion.
Image Display
Images displayed through
PaperClip are virtually exact facsimiles of the documents
scanned. The quality of the displayed image depends on the
quality and nature of the original document, and the degree of
resolution (DPI) used during scanning.
Image-manipulation features
include zoom, magnify and reduce, rotate, positive/negative
options, "goto page", and view annotations.
Enabling PaperClip's Production
Mode allows a 'clipped' application, PaperClip, and a document
all to be displayed simultaneously, in separate windows.
Image Reproduction
Documents stored by PaperClip may
be printed by a laser printer, or routed to a designated print
or fax server. Multiple servers are supported. Users can choose
the appropriate document from the Folder, or from an In-Box if
the document has been routed.
PaperClip for Windows provides
direct faxing from any workstation with a CAS-compatible fax
card, and printing to any HP or Canon-compatible printer with
PCL.
Auto-Import Utility
PaperClip allows auto-indexing
and document importing via ASCII files. This feature not only
simplifies backfile conversion, allowing the import of images
via a service bureau or from other imaging systems, it also
allows users to take advantage of bar-code technology or
stand-alone scanning software. ASCII files can be read create a
document record in either a new or an existing folder, if
document files are included in the ASCII records.
Additional Document Functions
Import
- PaperClip imports scanned/faxed documents in standard CCITT
Group IV compressed TIFF file format. Additionally, software
files can be imported from disk to a PaperClip folder.
Export
- With PaperClip, users can export any imaged document to a
standard CCITT Group IV compressed TIFF disk file.
Copy and Move
- Easily copy and move documents from folder to folder and from
drawer to drawer. PaperClip for Windows allows drag-and-drop
copying and moving.
Fax
- PaperClip's built-in fax capability allows users to fax
documents quickly and easily. A CAS-compatible fax modem is
required.
Using an
Application as a Front-End to PaperClip
When users choose to use their
database, spreadsheet, accounting, terminal emulation or custom
application as a "front-end" to PaperClip's
imaging system, the multiple records of the application are
linked to individual PaperClip folders. Users simply hot-key
to PaperClip when they need to retrieve a related document.
Users select a record as they
normally would within their application, whether that record is
a row in a database, a record in form-view, or any other fixed
format. In a single keystroke, users can invoke PaperClip's
unique Visual Context Processor (VCP) technology, which accesses
that record's associated folder. That folder's image files and
data files are now ready and waiting for their perusal or
modification. From here, users may scan, import, label, file,
retrieve, display, copy, move, route, fax, delete, and print
documents
ISYS Desktop 5
ISYS search technology allows you to
index your personal or network files. ISYS Desktop ensures that a file
never goes missing again. WP, spreadsheets, E-mails, databases can all
be indexed allowing you to exploit the full potential of all your
information resources.
ISYS Desktop Spider
Companion product to ISYS Desktop. ISYS
Desktop Spider lets you identify web sites on the Internet that contain
information relevant to your business and then incorporates it into your
ISYS Desktop index, providing a single, convenient repository for all
your information needs.
ISYS:web 5
ISYS text search and retrieval software
for your web server. For automatic online publishing and searching of
your site, using dynamic conversion of your documents into html.
ISYS Spider
Companion product for ISYS:web. ISYS
Spider extends the capabilities of your ISYS web site by supplying the
power to index and search other web sites relevant to your business.
ISYS:image
Companion product to ISYS Desktop,
ISYS:image scanning/OCR technology turns your paper documents and images
into another fully searchable component of your electronic knowledge
base.
ISYS SDK 5
The ISYS Software Developers Kit allows
your company to develop your own applications that incorporate the
powerful ISYS search technology.
ISYS Publishing Tools
ISYS Publishing Tools provide you with
search technology tools for publishing to CD or floppy disk. Publish in
HTML or any of the 70 file formats handled by ISYS.
|
Digital Solutions Group
8698 Elk Grove Blvd., Suite
3, #229 * Elk Grove, CA 95624 |
|
E-mail Contacts:
|
Terry |
Sales |
Service |
| Telephone: |
(916) 497-1058 |
